Home' Trinidad and Tobago Guardian : February 18th 2016 Contents B8
Guardian www.guardian.co.tt Thursday, February 18, 2016
In accordance with Sections 7, 8, and 9 of the Freedom of
Information Act (FOIA) 1999, The CEPEP Company Limited is
required to publish a statement setting out certain information
for the benefit of the public.
The FOIA gives members of the public:
1. A legal right for each person to access information held by
The CEPEP Company Limited;
2. A legal right for each person to have official information
relating to him/her amended where it is incomplete,
incorrect or misleading;
3. A legal right to obtain reasons for adverse decisions made
regarding applicant's request for information under the FOIA;
4. A legal right to complain to the Ombudsman and to apply to
the High Court for Judicial Review to challenge adverse
decisions made under the FOIA.
SECTION 7 -- STATEMENTS
Section 7 (1) (a) (i)
Function and Structure of The CEPEP Company Limited
To be the premier environmental protection company which fos-
ters national pride at the community level.
The mission statement of The CEPEP Company Limited is:
Working for the nation by protecting, enhancing and building
our communities through environmental entrepreneurship.
The CEPEP Company Limited is a Special Purpose State
Enterprise under the Ministry of Public Utilities. The Company
was incorporated on 2nd April, 2008 under the Companies Act
Chapter 81:01 and commenced operations on 1st November,
2008. The Company has responsibility for programme execu-
tion in the area of environmental protection and enhancement. Its
Core Values are as follows:
1. Community Driven -- The commitment to support viable
initiatives at the community level and to promote disciplined
and responsible behavior through all our activities.
2. Entrepreneurship -- The commitment to combine resources
in order to seize any business opportunity that presents
itself in the interest of our contractors and community
3. Partnership -The commitment to partner with other
government and/or private agencies in the furtherance of
the objectives of business development and environmental
4. Environmental Friendliness -- The discipline and
commitment to ensure that our contractors operate
according to global standards in caring for the environment.
5. Public Accountability - The commitment to allow all our
transactions to stand up to the scrutiny of our major
stakeholders, the Republic of Trinidad and Tobago.
The Company comprises a Board of Directors, Management
and Staff. The Board of Directors is headed by the Chairman
and is responsible for policy matters. Management is headed
by a General Manager who ensures the efficient running of the
Company's day to day operations.
The Office of The CEPEP Company Limited is located at No. 16
Factory Road, Ste. Madeleine.
The CEPEP Company Limited is comprised of the following
• Finance Department
• Legal Department
• Business Development Department
• Internal Audit Department
• Public Relations Department
• Operations Department
• Human Resources Department
• Information Department
• Information Technology Department
• Occupational Health and Safety Department
Functions of the Departments of The CEPEP
The Finance Department collects and accounts for all rev-
enues of The CEPEP Company Limited. The Department
processes all payments including payments to staff and con-
tractors and records and manages all revenues received
though the Company's business development operations.
The Legal Department advises The CEPEP Company Limited
on all legal issues affecting the Company's operations and acts
as a support unit for the other departments of the Company.
The Department ensures that the company operates within the
confines of the legal framework of Trinidad and Tobago. The
Legal Department prepares all contracts, memorandums of
understanding and other agreements and provides advisory
opinions on all legal matters.
The Business Development Department core function is that
of implementation of an effective business development model.
The Department provides project management services to the
company and generates income to reduce the Company's
request for subventions. The department strives to capture part
of the environmental management business market share.
The Internal Audit Department assists management in ensur-
ing the effective running of the Company by performing depart-
mental and other audits, recommendations and feedback on
the audits performed. The Department ensures that there is
accountability and transparency in the Company's operations.
The Public Relations Department is responsible for imple-
menting the Company's strategic communications plan. This
includes the design and implementation of innovative and effec-
tive communication methodologies and systems, which are
expected to promote and protect the image and interests of the
company, as well as assist in the development and delivery of
Public Relation services as required.
The Operations Department manages and oversees the serv-
ices and works performed by Contractors under the
Community-Based Environmental Protection and
Enhancement Programme (CEPEP). The Department man-
ages all Environmental Work Areas (EWAs) and provides dis-
aster relief clean up services upon request.
The Human Resources Department promotes the efficient
operation of the Company by building the Human Resource
database of the Company. The department is responsible for all
staff related issues such as hiring, performance management
and employee relations.
The Information Department manages the information of all
Contracting Companies. The Department ensures that
Contractors provide up to date information as pertains to their
Company and that all contractors are insured.
The Information Technology Department is responsible for
managing the Company's information management system.
The department provides technical support to the other depart-
ments as required.
The Operational Health and Safety Department ensures that
the operations of the Company are carried out in compliance
with The Occupational Health and Safety Act and industry prac-
tice. The department investigates occupational related acci-
dents and prepares reports and recommendations. The
Department also conducts Health and Safety Training for mem-
bers of staff and contractors.
(See below for Organisational Chart)
Effect of functions on members of the Public
The work of The CEPEP Company Limited impacts directly on
members of the public. Citizens of the country, local communi-
ties and the general public are the ultimate beneficiaries of all
the services of the Company. By protecting and enhancing the
environment; creating jobs; providing life improvement training
opportunities to large numbers of citizens and promoting the
development of small/medium community-based business
enterprises the Company contributes to the alleviation of social
ills which in turn has a distinct positive influence on the quality
of life in Trinidad and Tobago.
Decision Making Powers Affecting Members of the Public
The principal decision-making powers of The CEPEP Company
Limited which affect members of the public are:-
• Decision-making regarding the deployment of resources to
undertake works throughout the country
• Decision-making regarding expenditures to carry out works
in relation to the functions of the Company
Section 7 (1) (a) (ii)
Statement on categories of documents held by The
CEPEP Company Limited
The Categories of documents in the possession of The CEPEP
Company Limited include:
1) Files dealing with administrative support and general
administrative documents for the operations of the
2) Personnel files, which detail all staff appointments, job
applications, job specifications, promotions, transfers,
resignations, leave, vacation, etc.
3) Files dealing with the accounting and financial management
function of the Company.
4) Financial records (cheques, vouchers, receipts, expenses,
5) Files dealing with Cabinet documents.
6) Files dealing with matters relating to the procurement of
supplies, services and equipment.
7) Maps/Charts/Photographs/Compact Discs/Catalogues.
8) Policy and Procedure Documents.
9) Internal and External correspondence files.
10) Contractor files.
11) Documents relating to strategic and operational plans of
12) Legislation and Legal Instruments.
13) Legal Opinions and related matters.
14) Files dealing with training.
15) Minutes/Agenda of meetings.
16) Files dealing with Circulars, memoranda, notices,
18) Books, booklets, leaflets, pamphlets, brochures, posters,
newspaper clippings, directories.
19) Files dealing with official conferences and events hosted
and attended by the Company.
21) Periodicals and publications.
Section 7 (1) (a) (iii)
Material prepared by the Company for publication or
inspection under Part II of the FOIA and where they can be
inspected or obtained
The following printed material can be inspected, once not oth-
erwise specified, at the Office of the Company at No. 16
Factory Road, Ste. Madeleine.
• Incorporation Documents
• Company Policies
Section 7 (1) (a) (iv)
Listing of literature available by way of subscription services
Section 7 (1) (a) (v)
Procedure to be followed when accessing a document
from The CEPEP Company Limited
The policy of The CEPEP Company Limited is to respond to all
requests for information. However, in order to derive the rights
given to the applicant under the Act, (for example, the right to
challenge a decision if the request for information is refused),
the applicant must make such request for information in writing.
The applicant must, therefore, complete the Request for Access
to Official Document(s) Form that is set out in the Schedule of
To facilitate prompt handling of requests, please address it to
the Legal Manager/Corporate Secretary of The CEPEP
Company Limited. Requests will be acknowledged as official
when made on the prescribed form.
Details in the Request
Applicants should provide details that will allow for ready iden-
tification and location of the records that are being requested. If
insufficient information is provided clarification will be sought
from the applicant. If the applicant is not sure how to write
his/her request or what details to include, communication with
our Corporate Secretary / Legal Manager is recommended.
FREEDOM OF INFORMATION ACT
PUBLIC STATEMENT OF THE CEPEP COMPANY LIMITED 2015
In compliance with sections 7, 8 and 9 of the Freedom of Information
Act (FOIA) 1999
Links Archive February 17th 2016 February 19th 2016 Navigation Previous Page Next Page