Home' Trinidad and Tobago Guardian : February 8th 2017 Contents In accordance with Section 7 of the Freedom of Information Act (FOIA), Chapter 22:02 the Ministry
of Tourism is required by law to publish the following statement which lists the documents and
information generally available to the public.
The Act gives members of the public:
A legal right for each person to access official documents (with exemptions) held by the Ministry
A legal right for each person to have official information relating to him/her amended where it is
incomplete, incorrect or misleading
A legal right to obtain reasons for adverse decisions made regarding an applicant's request for
information under the FOIA
A legal right to complain to the Ombudsman and apply to the High Court for Judicial Review to
challenge adverse decisions made under the FOIA
Section 7 (1) (a) (i)
Function and Structure of the Ministry of Tourism
The Ministry of Tourism's mission is to formulate tourism policy and strategy and to guide,
regulate, oversee and foster the sustainable development and promotion of the tourism sector
through effective public, private and community partnerships, so as to enhance its contribution to
the economic and social progress of Trinidad and Tobago.
The Ministry of Tourism was established on 10 November 2003. It comprises a staff of
62 established offices, 20 Contract Officers and is headed by the Honourable Minister Shamfa
Cudjoe, Minister of Tourism. The Ministry of Tourism is divided into 14 responsibility centres, as
depicted in the following Organizational Chart hereto displayed.
Section 7 (1) (a) (ii)
Categories of Documentation in the possession of the Ministry of Tourism:
The official documentation of the Ministry of Tourism relates to a diverse range of policy
matters, administration and other matters that fall under the scope of the responsibilities
of the Ministry. These documents include:
Files dealing with administrative support and general administrative documents for the operations
of the Ministry of Tourism
Personnel files, which detail all Staff Appointment, Job Applications, Job Specifications, Promotions,
Transfers, Resignations, Deaths, Retirements, Leave, Vacation etc.
Files dealing with Accounting and Financial Management functions of the Ministry of Tourism
Financial Records (cheques, vouchers, vote books, pay records etc)
Files dealing with matters related to the procurement of Supplies, Services and Equipments
Maps, charts, photographs/Compact Disks/Diskettes/Tapes/Catalogues/Forms
News Releases and Speeches
Policy and Procedure Documents
Registers of Internal and External Correspondence Files
Customer Investment Files
Legislation and Legal Instruments
Reports -- Statistical, Annual/Quarterly, Audit, Consultants'/Technical, Valuation, Accident etc
Books, Booklets, Leaflets, Pamphlets, Brochures, Newspaper Clippings and Posters, Periodicals
Files dealing with Training -- Local and Technical and Foreign Cooperation
Files dealing with Circulars, Memoranda, Notices, Bulletins, etc
Files dealing with Official Functions, Conferences and Events hosted and attended by officials of
the Ministry of Tourism
Inventories and Listings
Files dealing with Tourism Production Development
Section 7 (1) (a) (iii)
Material Prepared for Publication or Inspection
The public may inspect and/or obtain copies of the following material on Tuesdays and Thursdays
between the hours of 9 a.m. and 4 p.m. respectively.
Home Page Ministry of Tourism http://www.tourism.gov.tt
Water Safety Tips and Other Brochures
Tourism Wrap Up
Reports, Guidelines and Publications on Tourism-related matters
Investment Incentives in the Tourism Sector
Inspection of the above mentioned documents may take place at the Ministry of Tourism's office
located at Level 9, Tower C, International Waterfront Complex, 1A Wrightson Road, Port of Spain.
We can be contacted via:
Telephone -- 624-1403
Section 7 (1) (a) (iv)
Literature Available by Subscription
We currently have no material available for subscription
ction 7 (1) (a) (v)
Procedure to be followed when accessing a document from the Ministry of Tourism
How to Request Information
Our policy is to answer all requests, both oral and written, for information. However, in order to
have the rights given to you by the FOIA (for example the right to challenge a decision if your
request for official documents is refused), you must make your request in writing. The applicant
must therefore, complete the appropriate form (Request for access to Official Documents which is
available from the Designated Officer of the Ministry of Tourism) for public information that is not
readily available to the public.
To facilitate prompt handling of your request, please address it to the Designated Officer of the
Ministry of Tourism). See Section (7) (1) (vi).
Details in the Request
Applicants should provide details that will allow for ready identification and location of the records
that are being requested. If insufficient information is provided clarification will be sought from the
applicant. If you are not sure how to write your request or what details to include, communicate
with your Designated Officer.
Requests not handled under the FOIA:
A request under the FOIA will not be processed for the information that is asked, which is readily
available to the public, either from this Ministry or from another public authority, for example
brochures, pamphlets, reports etc.
Responding to your Request:
The Ministry of Tourism is required to furnish copies of official documents only when they are in
our possession or we can retrieve them from storage. Information stored in the National Archives
or another storage centre, will be retrieved in order to process your request.
Prior to the commencement of the Freedom of Information Act, 1999 old records may have been
destroyed. The granting of a request for such documents may therefore be impossible. Various
laws, regulations and manuals give the time periods for keeping records before they may be
destroyed e.g. the Exchequer and Audit Act Chapter 69:01.
An applicant is entitled to copies of information we have in our possession, custody or power.
We are required to furnish only one copy of a document. If we cannot make a legible copy of a
document to be released, we may not attempt to reconstruct it. Instead we will furnish the best
copy possible and note its quality in our reply.
Please note we are not compelled to do the following:
Create new documents. For example, we are not required to write a new program so
th at a c o m puter will print information in the format you prefer
Perform research for you
THE GOVERNMENT OF THE REPUBLIC OF TRINIDAD AND TOBAGO
UPDATED PUBLIC STATEMENT 2017
MINISTRY OF TOURISM
IN COMPLIANCE WITH SECTION 7 OF
THE FREEDOM OF INFORMATION ACT (FOIA), CHAPTER 22:02
MINISTRY OF TOURISM
Evaluation Pension & Leave Minister & PS
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