Home' Trinidad and Tobago Guardian : May 14th 2013 Contents B24
Guardian www.guardian.co.tt Tuesday, May 14, 2013
Employment on contract of one
ADMINISTRATIVE ASSISTANT/OFFICE MANAGER
in the Maritime Services Division, Ministry of Transport for a period of three years
The incumbent will be responsible for the management of the operations of the office of
the Regional Advisor to the International Maritime Organisation and to assist in the exe-
cution of the IMO Technical Cooperation Programme for the Caribbean.
Main Responsibilities include:
• Prepares from Notes, rough drafts or verbal instructions, letters, memoranda,
reports or other documents for the signature or attention or otherwise of the
• Arranges the Advisor's schedule for visits to maritime administrations in the
Caribbean and in and out of state meetings
• Assists the Advisor in the execution of the IMO technical Cooperation Programme
for the Caribbean
• Attends to enquiries over the telephone or via e-mail, or to the business of callers
and visitors arranging interviews or making appointments on behalf of the Advisor
• Prepares the design and layout of the Regional Maritime Advisor's Quarterly
• Maintains files of correspondence, reports, circulars, confidential matters and other
written or typewritten records
• Assists in the administration of the office, including the management of
miscellaneous expenses account
• Assembles and analyses information and submit draft reports for approval
• Controls the office library ; maintains a record of books, journals and pamphlets
and ensures that all publications borrowed are returned
• Travels to other countries in the region to facilitate the delivery of activities relating
to the IMO
• Acknowledges correspondence and prepares responses to queries under the
general direction of the Advisor or other IMO consultants as directed
• Operates computers and other office machines
• Performs clerical duties and related duties as required
Job requirements :
• Certified Administrative Assistant (INTAD)
• Public Relations, Protocol and Events Management (INTAD)
• Any equivalent combination of experience and training
• Computer literacy with proficiency in all Microsoft Office applications and other
relevant computer applications
• Good interpersonal skills
• Detailed knowledge of office procedures and practices
Suitable candidates should apply to :
The Permanent Secretary
Ministry of Transport, Level 23, Tower D,
International Waterfront Complex,
Port of Spain.
Closing date for applications is May 17, 2013
From Page B23
Incorporate some positive reflections upon
rewarding relationships with supervisors, co-workers
and clients, whenever feasible.
Consider giving an external reason for leaving.
Another option is to refer to factors such as relo-
cating to a more urban area or looking for a job
that is closer to home. Be sure that it is clear that
this is not the primary reason that you are applying
for a job at the organisation. The primary emphasis
should always be placed on the fit of the job itself.
If it is a well-known (public) fact that your current
employer has a shrinking market share or other
financial problems you might refer to this issue
after making a strong case for why the new job is
suitable. Be sure to avoid sharing any proprietary
information or painting an overly negative picture
of your current employer s situation. A vague ref-
erence to your employer s difficulties will usually
Why Did You Resign From Your Job?
Did you resign from your job or are you thinking
about resigning? Not sure how to answer the inter-
view question "Why did you resign?" or Why are
your resigning your job?" These suggested interview
answers with help you prepare to questions about
resigning from your previous job.
• I resigned because there were limited oppor-
tunities for advancement and I wanted to further
• I graduated from college and resigned in order
to find a position where I could use my education
and related experience.
• To be honest, the position wasn t a fit and I
decided it made sense to resign and to refocus my
• I resigned because the position required me to
be on-call evenings and weekends and it was dif-
ficult to arrange child care on short notice.
• I resigned because the position was part-time
and my personal situation has changed so I need
• My skills weren t a good match for my previous
employer s needs but it looks like they d be a terrific
fit for this position.
• I resigned from my job because I am interested
in a new challenge and an opportunity to use my
skills and experience in a different capacity than
I have in the past.
• My family relocated to this area and my previous
employer doesn t have an office here.
• I ve been working as a temp, but I m seeking
a permanent position, so I resigned from the temp
agency s staffing roster.
• I resigned for personal reasons, however, at
this point in time, I am excited about moving into
a new position.
• I m seeking a a new challenge and to grow my
career and it was difficult to job search while work-
• I resigned due to family circumstances, however,
I have regained the flexibility I need to work effec-
tively in a full-time job.
What Have You Been
Doing Since Your Last Job?
If you have an employment gap on your resume,
the interviewer will probably ask you what you
have been doing while you were out of work.
The best way to answer this question is to be
honest, but do have an answer prepared. You will
want to let the interviewer know that you were
busy and active, regardless of whether you were
out of work by choice, or otherwise. Here are some
suggestions on how to explain what you did while
you were out of the workforce.
• I worked on several freelance projects, while
actively job seeking.
• I volunteered for a literacy program that assists
• My aging parents needed a temporary caregiver
and I spent time looking after them.
• I spent time being a stay-at-home mom and volunteering
at my daughter s school.
• I took some continuing education classes and seminars.
As I said, it doesn t really matter what you did, as long as you
have an explanation. Hiring managers understand that people
lose their job---it can happen to anyone---and it s not always easy
to find a new job fast. Also, there are legitimate non-employment
reasons for being out of the workforce.
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