Home' Trinidad and Tobago Guardian : June 15th 2013 Contents B5
This Unit's key areas of responsibility are as follows:-
1. To advise personnel in the various Divisions/Units of the Ministry in relation to
their functions and responsibilities.
2. To advise and comment on regional and international agreements and treaties.
3. To draft contracts entered into by the Ministry, and review all such contracts.
4. To attend Magistrates' Court and Disciplinary Tribunal hearings on behalf of the
5. To liaise with the Chief Parliamentary Counsel's Office on the drafting of
legislation, orders etc.
6. To provide legal advice and opinions.
1. To determine the information needs in relation to Food Production development.
2. To acquire books, periodicals and other materials to improve the skills and
knowledge base of all categories of staff.
3. To maintain an up-to-date information and research system.
Section 7(1) (a) (ii) - Categories of documents in the possession of the
Ministry of Food Production.
1. Files dealing with administrative support and general administrative documents
for the operations of the Ministry.
2. Personnel files which detail all staff appointments, job applications, job
specifications, promotions, transfers, deaths, retirement, leave, vacation leave,
contract appointments, pension establishment records etc.
3. Files dealing with the accounting and financial management functions of the
4. Financial records - cheques, vouchers, vote books, reconciliation records, pay
record cards, Kalamazoo records, and medical records.
5. News releases, speeches originating in the Ministry.
6. Policy and Procedure Documents.
7. Internal and external correspondence files.
8. Legislation and Legal instruments
9. Minutes/Agendas of Meetings
10. Files dealing with circulars, memoranda, notices, bulletins etc.
11. Reports - Statistical (annual, monthly, quarterly), Audit, Consultants, Technical,
12. Books, booklets, leaflets, pamphlets, brochures, posters.
13. Files dealing with official functions, conferences and events hosted by the
14. Files relating to Programmes and Projects of the Ministry of Food Production.
15. Files relating to organizations (international, regional and local associated with
16. Files dealing with Ombudsman's matters.
17. Parcel Index Maps.
18. Paper and Digital Maps.
19. Cadastral sheets
20. Survey plans and survey information
21. Aerial photographs
22. Copies of Leases
23. Files on tenancies
24. Quarantine records
25. Databases:-library, plant quarantine, pest and diseases, soil testing services,
marine fishery resources
26. Quarantine, diagnostic and soils records
27. Soils maps
Section 7(1) (a) (iii) - Material prepared by the Divisions/Units of the
Ministry of Food Production and where they can be inspected or obtained.
The public may inspect and/or obtain copies of the following material between the
hours of 8:00 a.m. to 4:15p.m. from Monday - Thursday and 8:00 a.m. - 4:00 p.m. on
Fridays at the Head Office of the Ministry of Food Production, St. Clair Circle, St.
1. Brochure on goods and services provided by the Ministry.
2. Sector Policy for Food Production 2001-2005
Section 7(1) (a) (iv) - Listing of Literature Available by way of
This section is not applicable at this time.
Section 7(1) (a) (v) - General policy for accessing a document from all Divisions of
the Ministry of Food Production.
How to request information:General Procedure
The Ministry's policy is to answer all requests for information both oral and written.
However, in order to have the rights given by the FOIA (for example the right to challenge
a decision if a request or information is refused), a request must be made in writing.
The appropriate form must be completed (Request for Access to Official Documents)
available in our Library and Reception/Lobby area for information that is not readily
available in the public domain.
Requests must be addressed to the Designated Officer or Alternate of the respective Division of
the Ministry of Food Production. See Section 7 (1)(a)(vi) for further details.
Details in the Request
Specific details of the request will assist in readily identifying and locating the records
requested. If there is insufficient information further clarification will be requested
from the applicant. If you are not sure how to write your request or what details to
include, feel free to communicate with the Designated Officer.
Requests not handled under the FOIA
Please note that requests for information that is currently available in the public
domain either from the Ministry or from another public source for example brochures
and pamphlets etc. will not be entertained.
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