Home' Trinidad and Tobago Guardian : June 24th 2013 Contents Monday, June 24, 2013 www.guardian.co.tt Guardian
RESOURCE RECOVERY (PAPER RECYCLING)
The responsibilities of this department are to administer our
paper recycling initiatives which facilitate the reduction in paper
and cardboard disposed in the landfill sites, while also con-
tributing to the conservation of the world's natural resources.
The department sources new supplies of materials for recycling
in keeping with SWMCOL's adage of "Reduce-Reuse-Recycle".
Materials collected are sorted and baled for shipment to recy-
FINANCIAL AND CORPORATE SERVICES
THIS OFFICE HAS FOUR (4) DEPARTMENTS:
A. FINANCE & CORPORATE SERVICES
B. HUMAN RESOURCE DEVELOPMENT
FINANCE & CORPORATE SERVICES DEPARTMENT
The responsibilities of this Department are to maintain an
acceptable return on equity, to increase the Company's asset
base, to develop revised financial policies and procedures, to
effect proper financial management systems to facilitate deci-
sion-making, to develop and implement a Financial Information
System (FIS), and to strengthen the existing Accounting Policies
and Procedures. Corporate Services is responsible for the pro-
vision of auxiliary support services to the Company.
HUMAN RESOURCE DEVELOPMENT DEPARTMENT
This Department provides strategic human resource and oper-
ational support to management and staff, in the areas of recruit-
ment, compensation and benefits, training and development,
performance management, industrial relations, maintaining dis-
cipline and good employee relations.
This Department develops and utilises information management
and technology capability in the Company's decision-making
process to increase efficiency and reduce costs.
This Department supervises and provides proper procurement
policies and procedures that the Company adhere to. Tendering
exercises are conducted and supervised by this department.
There is no official forum for public participation in the formula-
tion of policy or in the administration of the Company. However,
as an organisation which provides waste management services
to the public, the Company carries out informal telemarketing
customer surveys from which it gets information on what the
customer desires. Additionally, individuals and organizations
make representations to the company from time to time and
such representations may be taken into account in determining
policy. Finally, being a Company in which the State has majori-
ty ownership, the views of the people through their government
representatives are communicated to the Company through
guidelines and advice to the Board.
Section 7 (1) (a) (ii)
Categories of Documents maintained in the posses-
sion of the Company
1) Files containing documents pertaining to the administra
tive support and general administration of the operations
of the Company.
2) Internal and external correspondence files.
3) Incorporation documents.
4) Minutes of meetings of the Company's Board of Directors
and its various Board Sub-Committees.
5) Personnel files.
6) Technical and operational documents.
7) Files detailing the accounting functions by which the
8) Financial records (cheques, vouchers, receipts, pay
9) Audit reports.
10) Files dealing with matters relating to the procurement of
supplies, services and equipment.
11) Files dealing with official functions, conferences and
events hosted and attended by the Company.
12) Policy and Procedure Documents.
13) News releases, speeches originating in the Company.
14) Files dealing with projects initiated, conducted or
facilitated by the Company.
15) Files dealing with contractors associated with the
16) Files dealing with tenders issued by the Company.
17) Contract files inclusive of Collective Agreement.
18) Maps, charts, compact discs, diskettes, tapes, photo
graphs, abstracts and catalogues.
19) Legislation of Trinidad and Tobago.
20) Files dealing with training - local, foreign and technical
21) Departmental reports - annual and monthly.
22) Books, booklets, leaflets, pamphlets, brochures, posters,
newspaper clippings, bulletins.
23) Periodicals and publications.
24) Customer files.
Section 7 (1) (a) (iii)
Material prepared for Publication or Inspection
Certain documents held by the Company are available at its
Information Centre. The Information Centre allows the public to
research topics related to environmental management and to
the Company. Such research can be facilitated through access
to written publications and copies of documents can be provided.
For general information the public may contact or write to:
The Information Officer,
The Trinidad and Tobago Solid Waste Management
34 Independence Square North,
Port of Spain.
Telephone: 625-6678/80, Ext. 254
Opening Hours of the Information Centre are 8:00 am to 12.00
noon and 1.00 p.m. to 4:00 p.m., Mondays to Fridays.
Section 7 (1) (a) (iv)
Literature available by Subscription
Section 7 (1) (a) (v)
Procedures to be Followed when accessing a
Document from the Company
How to Request Information
• General Procedure
Our policy is to answer all requests, both verbal and written, for
information. However, in order to have the rights given to you by
the FOIA (for example, the right to challenge a decision if your
request for information is refused), you must make your request
in writing. The applicant must therefore complete the appropri-
ate Form (Request for Access to Official Documents) available
at our Head Office - Information Centre for information that is
not readily available in the public domain.
• Addressing Requests
To facilitate prompt handling, please address your request to the
Designated Officer of the Company.
• Details in the Request
Applicants should provide sufficient information that will allow
for ready identification and location of the records that are being
requested. If insufficient information is provided clarification will
be sought from the applicant. If you are not sure how to write
your request or what details to include, communicate with our
Requests not handled under the FOIA
A request under the FOIA will not be processed to the extent
that it asks for information that is readily available in the public
domain, either from this Company or from another public author-
ity, for example brochures, pamphlets, etc.
Responding to your Request
• Retrieving Documents
The Company is required to furnish copies of documents only
when they are in our possession or we can retrieve them from
storage. Information stored in the National Archives or another
storage centre will be retrieved in order to process your request.
• Furnishing Documents
An applicant is entitled to copies of information we have in our
possession, custody or power. We are required to furnish only
one (1) copy of a document. If we cannot make a legible copy
of a document to be released, we may not attempt to recon-
struct it. Instead, we will furnish the best copy possible and
quote its quality in our reply.
Please note we are not compelled to do the following:
i. Create new documents
ii. Perform research for you
The FOIA sets a time limit of thirty (30) calendar days for us to
decide whether to disclose the documents you have requested.
If we fail to meet the deadlines, the FOIA gives you the right to
proceed as if your request has been denied. We will try dili-
gently to comply with the time limits, but if it appears that pro-
cessing your request may take longer than the statutory limit, we
will acknowledge your request and advise you of its status.
Since there is a possibility that your request may have been mis-
addressed, mis-directed or mis-routed, you may wish to call or
write to confirm that we have received that request and to ascer-
tain its status.
• Time Allowed
We will determine whether to grant your request for access to
information as soon as is practicable but no later than thirty (30)
days as required by Section 15 of the FOIA. If a decision is
taken to grant access to the information requested, you will be
permitted to inspect the document and to be provided with
copies, if you so request.
Section 7 (1) (a) (vi)
Officer(s) in the Company responsible for:
1. The initial receipt of, and action upon, notices
under Section 10,
2. Requests for access to documents under Section 13
3. Applications for corrections of personal information
under Section 36 of the FOIA.
The Designated Officer for the Company is:-
Mr. Rhyan Hanoomansingh,
General Manager, Communications, Sales and Marketing,
The Trinidad and Tobago Solid Waste Management
34 Independence Square North Port of Spain.
Telephone: 625-6678, Ext. 300
The Alternate to the Designated Officer is:-
Ms. Alison Awai,
Corporate Communications Specialist,
The Trinidad and Tobago Solid Waste
Management Company Limited,
34 Independence Square North,
Port of Spain.
Telephone: 625-6678/80, Ext. 303
List of Documents provided by the Company for use by its
• FOIA Handbook
•Handbook for Designated Officers
Section 7 (1) (a) (vii)
Advisory Boards, Councils, Committees and Other
Bodies (where meetings/minutes are open to the public)
At present there are no bodies in the Company that fall within
the meaning of this Section of the FOIA.
Section 7 (1) (a) (viii)
Library/Reading Room Facilities
Certain documents held by the Company are available at our
Information Centre. The Information Centre is located on the
Fourth (4th) Floor, 34 Independence Square North, Port of
Spain. The hours of operation are 8:00 a.m. to 12.00 noon and
1.00 p.m. to 4:00 pm, Mondays to Fridays.
Policy of the Company for Provision of Copies of
• Charge for photocopies is $0.50 per page.
• The provision of certain documents may be subject to a
small charge to cover administrative costs.
• Users will be liable for any damage caused to the
Company's property through the said user's wilful
malicious use of the said property.
• No smoking, eating or drinking is allowed in the
SECTION 8 STATEMENTS
Section 8 (1) (a) (i); (1) (b) (i)
There are no applicable statements to be published under this
section at this time.
Section 8 (1) (a) (ii)
Manuals, rules of procedure, statements of policy, records of
decisions, letters of advice to persons outside the Company, or
similar documents containing rules, policies, guidelines, prac-
tices, or precedents.
• Policies and Procedure Documents
• Handbooks, Manuals
• Board and Board Committee Minutes
SECTION 9 STATEMENTS
Section 9 (1) (a) to (1) (g)
At this time, the Company has no reports or statements con-
taining advice or recommendations under this Section.
Section 9 (1) (h)
A report on the performance or efficiency of the Company, or
of an office, division or branch of the Company, whether the
report is of a general nature or concerns a particular policy,
programme or project administered by the Company.
1. Audit Reports
2. Departmental Monthly Reports
3. Annual Reports
4. Financial Reports
Section 9 (1) (i)
A report containing:
i. Final plans or proposals for the re-organisation of
the functions of the Company
ii. The establishment of a new policy, programme or
project to be administered by the Company, or
iii. The alteration of an existing policy programme or
project administered by the Company, whether or not
the plans or proposals are subject to approval by an
officer of the Company, another public authority, the
responsible Minister for the Company or Cabinet.
2) Board Minutes
3) Special Project Reports
4) Strategic Plan
5) Organisation structure and functional charts
Section 9 (1) (j) to (1) (l)
At this time, the Company has no reports or applicable state-
ments under this Section.
Section 9 (1) (m)
A valuation report prepared for the Company by a valuator,
whether or not the valuator is an officer of the Company.
1. Evaluation Report on the Company's Head
Office Building at 34 Independence Square
North, Port of Spain.
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