Home' Trinidad and Tobago Guardian : August 9th 2013 Contents A54
Guardian www.guardian.co.tt Friday, August 9, 2013
In accordance with Sections 7, 8 and 9 of the Freedom of Information
Act, (FOIA) Chapter 22:02 of the Laws of the Republic of Trinidad and
Tobago the Office of the Prime Minister is required by law to publish the
following Statements, which list the documents and information gener-
ally available to the Public.
The Act gives members of the public:
(1) A legal right for each person to access information held by the
Office of the Prime Minister.
(2) A legal right for each person to have official information relating
to him/her- self amended where it is incomplete, incorrect or misleading.
(3) A legal right to obtain reasons for adverse decisions made
regarding an applicant's request for information under the FOIA.
(4) A legal right to complain to the Ombudsman and to apply to the
High Court for Judicial Review to challenge adverse decisions
made under the FOIA.
To provide the best professional support to the Prime Minister, utilizing
contemporary systems and technology, to enable fulfillment of this man-
date as Head of Government.
The Office of the Prime Minister is located at Nos. 13-15 St. Clair
Avenue, St Clair, Port of Spain.
The Office of the Prime Minister provides professional and other support
to the Prime Minister and the Cabinet and is responsible for co-ordinat-
ing the implementation of decisions taken by the Prime Minister and the
Cabinet in order to ensure and promote the effective and efficient con-
duct of business of Government.
The Secretariats/Divisions/Units that comprise the Office of the Prime
Minister are as follows:
o Cabinet Secretariat
o National Security Council Secretariat
o National Awards Committee Secretariat
o Sport and Culture Fund Secretariat
o HIV Secretariat
o Financial Assistance(Studies) Programme Secretariat
o Commission of Enquiry
According to the Constitution of the Republic of Trinidad and Tobago
the Cabinet consists of the Prime Minister who is appointed by the
President, and other Ministers (of whom one shall be the Attorney
General) chosen from among the members of the House of
Representatives and the Senators appointed by the President acting in
accordance with advice of the Prime Minister. The Cabinet has the gen-
eral direction and control of the Government of the Republic of Trinidad
and Tobago and is collectively responsible to Parliament.
The Cabinet is serviced by a Cabinet Secretariat which provides special-
ized administrative support as well as support to certain Sub-committees
of Cabinet. The Secretariat receives submissions from all Ministers of
Government in the form of Cabinet Notes for consideration by Cabinet.
The Cabinet Secretariat records the decisions of Cabinet and transmits
those decisions to the relevant public authorities in the form of Cabinet
Minutes for implementation.
The National Security Council consists of the Prime Minister as
Chairperson, the Attorney General, the Minister of National Security,
the Minister of Foreign Affairs, the Minister of Energy and Energy
Affairs, the Minister of the People and Social Development and one
other Minister appointed at the discretion of the Prime Minister. The
National Security Council is charged with the responsibility of monitor-
ing matters relating to defence and national security and is serviced by a
Secretariat comprising staff employed to assist the Council in the execu-
tion of its duties.
The National Awards Committee was established by Letters Patent
establishing the Order of the Trinity in 1969. The Order of the Trinity
was amended in 2008 to the Distinguished Society of Trinidad and
Tobago. The Committee selects persons nominated by members of the
public, deemed suitable for National Awards based on selection criteria.
The Secretariat is responsible for the annual advertisement of the awards
and the collating of the nominations received for submission to the
National Awards Committee.
The Sport and Culture Fund Act, Chapter 40:54, Laws of Trinidad and
Tobago, provides for the establishment and administration of the Sports
and Culture Fund for the purpose of facilitating the provision of sporting
and cultural activities and is available to all bona fide sport and cultural
groups in communities in Trinidad and Tobago. Assistance is given in
the form of grants. The Board established by the Act, determines the eli-
gibility of individuals and groups. The Members of the Board are select-
ed in accordance with Section 9 of the Sport and Culture Fund Act,
The Secretariat receives and collates all requests for the funding of sport
and cultural activities which are to be submitted on prescribed applica-
tion forms and addressed to the Secretary of the Sport and Culture Fund,
Office of the Prime Minister, Nos. 13-15 St. Clair Avenue, St Clair, Port
of Spain. Application forms are completed in accordance with the rules
set out in a booklet entitled "A Guide to the Sports and Culture Fund"
and are also available at the Office of the Prime Minister.
The applications are submitted to the Board for consideration at its
The Secretariat falls under the purview of the Office of the Prime
Minister. It is responsible for performing a coordinating, monitoring and
advisory role in respect of the implementation of the national expanded
response according to the key priority areas identified in the National
Strategic Plan and the key deliverables reporting to the Interim HIV
Agency. The main functions of the HIV Secretariat are to:
1) Ensure that the strategic direction of action plans of
Ministries/Departments is maintained;
2) Monitor and evaluate the implementation and attainment of
goals of all actions plans of Ministries/Departments, NGO's and
Civil Societies to meet global level alignment;
3) Collate information and prepare reports and briefs for local and
4) Prepare reports on NGO's and Civil Societies etc. seeking
funding from international agencies;
5) Ensure that all Ministries/Departments, NGOs etc. commit to an
inclusive National Response;
6) Champion the Legislative agenda to support HIV/AIDS
programmes, plans, etc;
7) Utilize feedback and reports to give direction to areas of research
on HIV/AIDS in Trinidad and Tobago;
8) Undertake research to include issues which can support and be
party to HIV/AIDS programmes;
9) Identify training and capacity gaps to meet the continually
changing HIV/AIDS epidemic;
10) Develop and implement a system to validate registration audited
accounts and goal-achievements of all NGOs, Civil Societies etc;
11) Continually review the role of HIV/AIDS Coordinators in terms
of changing demands;
12) Ensure that HIV/AIDS Coordinators generate and analyze sector
data and prepare sector reports;
13) Minutes of meetings of the HIV Interim Agency
14) Policy documents such as National HIV Strategic Plans
a. Annual reports
b. National strategic plans
c. National and sectoral policies on HIV and AIDS
d. Procedure and training manuals for staff
15) Statistical reports on HIV and AIDS
16) Official publications such as newsletters and brochures
17) Legal documents with respect to HIV and AIDS
This unit is specifically established to provide supplementary financial
support in circumstances of need and is not intended to be a student's
main source of funding. It supports the disadvantaged students who are
struggling to meet the cost associated with the pursuit of academic stud-
ies and/or encounter financial difficulties during their programme of
study. These students are unable to meet the cost of studies even with
assistance from statutory or other sources of funding.
The Constitution of the Republic of Trinidad and Tobago, Chapter 19:01
provides for the appointment of a Commission by the President to
enquire into, the conduct of any officer in the public service in Trinidad
and Tobago, the conduct or management of any department of the pub-
lic service or any public or local institution, or into any matter in which
an enquiry would, in the opinion of the President of Trinidad and
Tobago, be for the public welfare.
The Office of the Prime Minister and the Attorney General have the
administrative responsibility for the provision of staff, that may be
required to support the work of the Commissions of Enquiry. All expens-
es associated with the Commissions of Enquiry are met by the Office of
the Prime Minister.
In this regard, it should be noted that currently there are two
Commissions of Enquiry appointed by the President. These are:
I. Events surrounding the attempted coup in Trinidad and Tobago on
July 27, 1990, with a view to ascertaining why such events occurred
and what action should be taken in that regard, if necessary and to
make recommendation to ensure that such events do not recur.
II. Failure of CL Financial Limited, CLICO Investment Bank Limited,
British American Insurance Company (Trinidad) Limited, Caribbean
Money Market Brokers Limited and the Hindu Credit Union Co-operative
Society Limited with a view to ascertaining why such events occurred
and to make such findings, observations and recommendations arising
out of its deliberations, to ensure that such events do not recur.
A synopsis of the role and function of each Division/Unit is as follows:
The Corporate Services Division is responsible for the delivery and pro-
vision of critical support services to the Office of the Prime Minister.
The Division treats with accommodation, registry and records manage-
ment, procurement and office management, and internal security. The
Division also has supervisory oversight of the Human Resource
Management Unit, the Finance and Accounts Unit and the Management
Information System Unit. A synopsis of the role and function of each
Unit is as follows:
This Unit's primary functional responsibility is the management and pro-
vision of the required goods and services for the efficient running of the
office. In so doing, this Unit is required to ensure compliance with prop-
er procurement processes. This Unit is also responsible for the monitor-
ing/inventory of office supplies, furniture and equipment.
The Registry & Records Management Unit is responsible for the creation
and maintenance of systems and procedures for the control and flow of
records to and from the various Divisions/Units of the Office of the
Prime Minister, as well as, for the retention and disposal of such records.
This Unit is the repository of all documents, correspondence and files
within the Office of the Prime Minister, with the exception of those man-
aged by the Cabinet Records Section.
The main function of this Unit is to adopt, implement and maintain
human resource management principles, policies and practices in the
Office of the Prime Minister. The Unit is responsible for continuously
improving and building capacity of personnel within the Human
Resource Unit; developing and strengthening the capabilities of the
human resources and implementing the performance management and
appraisal system in the organization; and addressing grievances/repre-
sentations made by members of staff.
This Unit is responsible for advising and ensuring that all expenditure
incurred by the Office of the Prime Minister is in keeping with alloca-
tions and project plans as provided for in the Appropriation Act. It also
has the responsibility for maintaining the accounting records of the
Office of the Prime Minister in accordance with the Financial
This Unit is mainly responsible for the planning, operation, support and
management of the information system services and network facilities as
well as the local area networks and peripheral systems of the Office of
the Prime Minister.
This Unit develops and implements strategies for communicating the
activities of the Prime Minister and the Office of the Prime Minister to
the media, general public and other target audiences. It also handles all
public relations matters.
This Unit is charged with the responsibility of providing protocol servic-
es for the Prime Minister. It also gives advice and provides required
expertise on issues relating to the foreign relations of Trinidad and
Tobago in collaboration with the Ministry of Foreign Affairs.
The Unit has auditing oversight for the Office of the Prime Minister and
is responsible for the effective monitoring of Special Projects that are
often undertaken. It provides management with information about the
THE OFFICE OF THE PRIME MINISTER
in compliance with Sections 7, 8 and 9 of the Freedom of Information Act,
Chapter 22:02, Laws of Trinidad and Tobago (FOIA)
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