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adequacy and effectiveness of the organization's system of internal con-
trol and also has responsibility for ensuring that the necessary audit sys-
tems and procedures continue to be maintained in strict accordance with
the Financial Regulations.
This Unit is responsible for security at the Prime Minister's Residence
and Diplomatic Centre St. Ann's, and at the Office of the Prime Minister,
This Unit is responsible for the Administrative (Human Resource and
Financial) functions of the Unemployment Relief Programme.
This unit is responsible for co-ordinating and implementing the regula-
tions as set out in the Freedom of Information Act (FOIA) Chap 22:02.
The Unit provides:
1. assistance to public authorities relating to queries,
preparation of responses to request, interpretation of the Act
and in the drafting of public statements;
2. sensitization services to public authorities as it relates to its
responsibilities under the FOIA; in particular, providing a
training manual for designated FOI officers; training relevant
personnel and Public Officers; and sensitizing key decision
makers on the FOIA and various communication initiatives
relating to the Act;
3. research, policy guidance and monitoring and evaluation
relating to both Act; and
4. professional support which also involves satisfying reporting
requirements associated with the Act.
1. Files dealing with administrative support and general
administrative documents for the operations of the Office of
the Prime Minister
2. Personnel files which detail all job applications, staff
appointments, job specifications, promotions, transfers,
deaths, retirements, vacation and other leave
3. Files dealing with the accounting and financial management
function of the Office of the Prime Minister
4. Documents relating to Cabinet Meetings
5. Internal and external correspondence files
6. Documents relating to the strategic review of the Office of
the Prime Minister
7. Legislation and Legal Instruments
8. Minutes and Agenda of meetings
9. Files dealing with circulars, memoranda, notice bulletins
10. Files dealing with official functions, conferences and events
hosted and attended by the Office of the Prime Minister
11. Files dealing with complaints
12. Files with speeches, messages and addresses originating in
the Office of the Prime Minister
13. Newspaper clippings and periodicals
14. Financial records - cheques, vouchers, receipts
15. Files dealing with matters relating to the procurement of
supplies, services and equipment
16. Reports of Commissions of Enquiry
17. Policy and procedure documents
18. Customer files
19. Legal opinions and related matters
20. Training plans
1. A guide to the Sport and Culture Fund
2. National HIV/AIDS Strategic Plan 2004 - 2008
3. NACC HIV/AIDS Bulletins
4. Directory of Government Services
5. Administrative Report 2007/2008
6. Administrative Report 2008/2009
7. Administrative Report 2009/2010
This section is not applicable at this time
The policy of the Office of the Prime Minister is to respond to all requests
for information made both orally and in writing. However, in order to
exercise the rights conferred by the FOIA (for example, the right to chal-
lenge a decision if a request for information is refused), requests must be
made in writing. In order to access information that is not readily avail-
able in the public domain, an application must be completed on the
appropriate form "Request for Access to Official Documents" available
from the designated officer at the Office of the Prime Minister or any
To facilitate prompt handling of a request, such a request must be
addressed to the Designated Officer in the Office of the Prime Minister
(see Section 7(1)(a)(vi)). Request will be acknowledged as official when
made on the prescribed form.
Applicants should provide details that will allow for ready identification
and location by the Designated Officer of the documents. If insufficient
information is provided clarification will be sought from the applicant. If
the applicant is uncertain as to the details to be included he/she should
communicate with the Designated Officer as named in Section
A request under the FOIA will not be processed to the extent that it asks
for information that is readily available to the public, either from this
Office or from another public authority.
The Office of the Prime Minister is required to furnish only copies of doc-
uments in its possession or which can be retrieved from storage, either in
the National Archives or another storage centre. Prior to the com-
mencement of the Freedom of Information Act, Chap 22:02, old records
may have been destroyed. The granting of a request for such documents
may therefore be impossible. (The laws and regulations give the time
period for keeping records before they may be destroyed).
An applicant is entitled to copies of information within the possession,
custody or power of the Office of the Prime Minister. The Office of the
Prime Minister is required to furnish only one copy of a document. If a
legible copy of a document is not possible the Office of the Prime
Minister may not attempt to reconstruct it. Instead, the best copy possi-
ble will be furnished and an indication of its quality will be mentioned in
the reply of the Office of the Prime Minister.
Please note that the Office of the Prime Minister is not obligated to do
a) Create new documents
b) Perform research for the applicant.
The Office of the Prime Minister will determine whether a request for
access to information will be granted as soon as is practicable but no
later than 30 days after the request has been made, as required by
Section 15 of the FOIA.
In the event that the Office of the Prime Minister fails to meet this dead-
line, the FOIA gives the applicant the right to proceed as if the request
has been denied.
If a decision is taken to grant access to the information requested, the
applicant will be permitted to inspect documents or be provided with
copies, if so requested. If it appears that processing the request may take
longer than the statutory limit, the Designated Officer of the Office of the
Prime Minister will acknowledge the request and advise the applicant of
its status. Since there is a possibility that requests may be incorrectly
addressed or misdirected, the applicant may wish to call the Designated
Officer to confirm that the application has been received.
Section 17(1) stipulates that no fee shall be charged by a public author-
ity for the making of a request for access to an official document.
However, where access to an official document is to be given in the form
of printed copies, or copies in some other form, such as on tape, disk, film
or other material, the applicant will be required to pay the prescribed fee
incurred for duplication of the said material as provided for by the
Freedom of Information (Fees and Charges) Regulations. Similarly,
where documents in the public domain are made available to a member
of the public, the Office of the Prime Minister may charge duplication
fees in accordance with its normal replication policy.
The Designated Officer in the Office of the Prime Minister is responsible for:
1. The initial receipt of an action upon notices under Section 10
2. Requests for access to documents under Section 13 and
3. Applications for correction of personal information under Section 36
of the FOIA.
Nos. 13 - 15 St. Clair Avenue
Port of Spain
Telephone: 622 - 1625 ext. 2148 and 2133
E-mail address: Mohammedk@gov.tt and
This Section is not applicable at this time.
This section is not applicable at this time.
o Laws of the Republic of Trinidad and Tobago
o Gazette material
o Exchequer and Audit Act Chapter 69:01
o Financial Instructions
o Civil Service (Amendment) Regulations
o Public Service Commission (Amendment) Regulations
o Freedom of Information Act, Chapter 22:02
o Judicial Review Act
o Guidelines for the Administration of the Devolved functions
o Manual of Terms and Conditions of Service
o Shaping Performance - A manual for Performance Management
in the Public Service.
o Manual of Guidelines and Procedures for the Exercise of
o Training Policy for the Public Service of Trinidad and Tobago
o Training Policy Guidelines
o Circular Memoranda
o A Guide to the Sport and Culture Fund
There are no statements to be published under these sub-sections at this time.
o A review of White Hall prepared by the University of the West
Indies, Institute of Business
o Organization Development and Management Division Report on
the Restructuring of the Office of the Prime Minister.
o Public Management Consulting Unit (PMCD) Report on the
Structure and Staffing of the Office of the Prime Minister,
November 11, 2009.
THE OFFICE OF THE PRIME MINISTER
in compliance with Sections 7, 8 and 9 of the Freedom of Information Act,
Chapter 22:02, Laws of Trinidad and Tobago (FOIA)
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