Home' Trinidad and Tobago Guardian : November 26th 2013 Contents B20
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Whenever a topic is assigned, the first and foremost
task an individual must do is to jot down all the points
he wishes to cover in the presentation. Always first
be very clear what all you want to include in your
presentation and what all can be left out. Avoid flowery
English, stylish fonts as they are considered unpro-
fessional, instead use bullet points. Do keep in mind
the time limit allotted to you for the presentation and
try to finish your presentation within the time limited
allocated to you.
Remember a presentation can either make or break
your as well as your organisation s image. A presen-
tation is actually a mirror of an individual or an organ-
isation s performance and achievements and what all
he intends to do.A bad and an ineffective presentation
can tarnish your organisation s image completely. You
have to cover each and every point and just can t
afford to miss a single point as it might result in an
ineffective presentation. Be very careful about the
content of your presentation. Carefully choose the
words, use short sentences and cover as much infor-
mation as you can. Support your content with
piecharts, graphs, diagrams, tables or pictorial rep-
resentations to make the presentation self explanatory.
Try to include examples from real life situations for
Don t add many slides or repeat the content and
make the presentation too long. A long presentation
is not necessarily an effective presentation. Your pres-
entation must not exceed the time limit assigned to
you as it would lead to boredom.
Always begin your presentation with a slide including
the title of the topic assigned to you, your name as
well as your organisation s name. The presentation
should end with a "Thank You" Slide to thank your
audience for being patient enough to listen to you till
the end. Also don t make the presentation too com-
plicated or else the audience might not understand
what you intend to convey. Keep it simple and self
explanatory and do keep your audience in mind while
preparing your presentation. Understand their edu-
cational, cultural background as well as their thought
process to design your presentation. Highlight the
important points in the slides for an effective pres-
All the above tips will help you in preparing a pres-
entation, but the presentation will not be effective
unless and until you deliver it efficiently.
Delivering a Presentation
Always begin your presentation with a warm smile.
It actually works! Greet your audience well to create
a friendly ambience. These gestures go a long way
in breaking the ice. Start your presentation by intro-
ducing yourself as well as your organisation. Remember
it is not just a mere introduction but actually a trailer
of your complete presentation. The first impression
is the last impression and the five minutes of intro-
duction has to be very effective and powerful to
capture the interest of the audience so that they are
Basic idea of presentation content and delivery
with you till the end. Prepare your intro-
duction well and do practice it once or twice
before the final shot.
Come to the slides one by one and explain
them confidently and convincingly. Don t
be in a rush to finish your presentation.
Include instances from your personal expe-
riences as it would help the listeners to relate
themselves with the presentation. Don t feel
nervous at any point of the presentation or
else the listeners will also loose their interest.
It is absolutely okay to read the presentation
but don t forget to make the eye contact
with your audience. Eyecontact creates the
magic and the listeners start believing you.
Do take pauses after each slide and invite
questions from the listeners. More questions
indicate an attentive crowd. Never include
anything which you yourself don t know. It
becomes really embarrassing if you fail to
answer your listeners. Stay calm, composed
and comfortable. No need to panic as no
one will bite you.
Maintain a tone audible to one and all
even to people sitting on the last rows. Also
do consult your IT Engineer or the concerned
department before the presentation to ensure
proper functioning of your system (desktop
or laptop) as well as the microphone. The
mike quality has to be good otherwise your
voice will tend to crack in between and fail
to create the desired effect. Take care of your
hand movements, posture, facial expressions
to make your presentation interactive.
One can actually walk away with all the
credit if he has the ability to deliver the pres-
entation in an effective and impressive man-
ner. Presentation is no rocket science, you
just have to be very clear about the content,
design template of the slides and give your
best while delivering it. Do practice it well
in front of the mirror and be your own critic.
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