Home' Trinidad and Tobago Guardian : February 11th 2014 Contents B24
Guardian www.guardian.co.tt Tuesday, February 11, 2014
The Environmental Management Authority (EMA) is a statutory organization established in
1995 under the Environmental Management Act Chapter 35:05. The EMA is responsible for,
among other things, developing and implementing policies, laws and programmes for the
effective management of the environment.
The Authority is interested in recruiting individuals who are deeply committed to working
towards the protection, conservation and enhancement of the environment, within the con-
text of sustainable development.
The Procurement Specialist is responsible for coordinating the centralized system for the procurement/purchasing of
supplies and services utilized within the EMA. He/she provides leadership and direction for the unit and supports the
Management team in decision-making to ensure cost-effective, quality oriented purchasing. He/she co-ordinates third
party relationships with Procurement & Contracts suppliers and other members of the supply chain.
o Ensures procurement/purchasing strategies reflect best practices and business needs.
o Plans, organizes, and supervises the procurement of materials, equipment, works, supplies and services in
accordance with the EMA's Procurement and Policies Manual
o Oversees the Authority's tendering and procurement processes to ensure compliance with internal controls:
Procurement and Policies Manual, Financial Policies and Procedures Manual and also in keeping with best practices
o Coordinates the invitation of bids, sourcing of quotations, evaluation of bids, issuing of letters of award and
issuing of procurement contracts in accordance with the Authority's Policies and Procedures
o Works with the Legal Department and others to ensure controls are in place to manage contract risks,
minimize fraud exposure and protect the Authority's interest
o Works with the Management team to register and pre-qualify suppliers and to manage this database through vendor
o Supervises & motivates staff to a high level of performance; administers personnel and disciplinary actions and
o Provides guidance and sensitizes accordingly all relevant stakeholders as to the established company and
departmental policies and procedures and application thereof.
o Establishes key performance indicators and metrics to measure and assess both departmental and staff performance
in accordance with set department and individual deliverables.
o The incumbent is required to have a Bachelor's degree in a related field.
o Must have a Chartered Institute of Purchasing and Supply (CIPS) professional designation,
o At least five (5) years' experience in supply chain management and at least three (3) years at a supervisory level.
o Completion of a Master's degree is desirable, but not required.
o Knowledge of accepted practices in the purchase of supplies
o Knowledge of regulations relating to procurement/purchasing
o Leadership and teamwork skills
o Technical skills including computer literacy, quality programs, and Procurement & Contracts metrics
o Analytical/cost skills, sound negotiation skills
o Customer service skills, detail orientation, and financial knowledge are also required.
What is negotiation ?
Negotiation is nothing but a discussion among
individuals to reach to an alternative which would
How is an effective discussion possible ? Only
An effective communication is directly propor-
tional to an effective negotiation. The better the
communication is the better the negotiation would
be. Discussion does not mean fighting and shout-
ing, instead it is simply the exchange of one s
ideas, thoughts and opinions with each other. One
needs to have excellent communication skills for
a healthy and an effective discussion.
Communication is an art and one should master
it to excel in all kinds of negotiation. The other
person will never come to know about your
thoughts and ideas unless and until you share it
with them. One can t see your grey matter. Lot
depends on how you speak.
One should very sensibly convert his thoughts
into a speech by carefully selecting relevant words.
Be careful about your words. One should never
use derogatory sentences or fowl words in his
speech. Understand the power of speech. The way
you present your thought matters a lot. Don t
speak just for the sake of it. Haphazard thoughts
and abstract ideas only lead to confusions.
One must speak clearly what he expects from
the other person. Don t eat your words and try
to confuse others. Your thoughts and ideas must
be expressed clearly for others to understand well.
Be crisp and precise in your speech.
Effective communication is important in salary
negotiations as well. Express your salary expec-
tations clearly in front of the recruiter. If you want
your salary to be more than what he has quoted,
mention it very clearly but politely.
Try your level best to convince the recruiter
why you need salary hike and probably how will
you justify it once you join the organisation. There
is nothing to be afraid of; even the organisation
needs talented people like you. Learn to be a bit
tactful. Your style, your accent, your pronunciations
are also important. Do lay emphasis on words that
you feel are important. If you are not satisfied
with the offer, it s better to decline it but in a very
polite way. Remember we all belong to good fam-
ilies and must behave like educated and cultured
An effective communication is of prime impor-
tance in business deals also. The terms and con-
ditions must be mentioned clearly for better trans-
parency and don t try to hide anything from the
It s always better to depend on written modes
of communication like emails, letters, documents
or agreements for better reliability. Use corporate
terminologies, professional jargons and never use
irrelevant statements in your speech. It is con-
sidered highly unprofessional.
One should also be very careful with his pitch
and tone. Always remember battles can be won
just by being decent and polite. Don t be rude and
harsh on others.
Speak slowly and convincingly in a tone audible
to one and all. Do not speak either too fast or too
slow. The other person must understand your
speech. Never be loud or shout on anyone. It s
unethical to speak ill or insult anyone just for a
deal. Relationships are more important and must
Non-verbal communication also plays an impor-
tant role in an effective negotiation. Our facial
expressions hand movements, posture matter a
lot and must never be ignored.
The role of
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