Home' Trinidad and Tobago Guardian : March 20th 2014 Contents A42
Guardian www.guardian.co.tt Thursday, March 20, 2014
In accordance with Sections 7, 8 and 9 of the Freedom of Information Act,
1999 (FOIA) the Meteorological Services Division is required by law to
publish the following statements, which list the documents and information
generally available to the public.
The Act gives members of the public:
(1) A legal right for each person to access information held by the
Meteorological Services Division;
(2) A legal right for each person to have official information relating to
him/herself amended where it is incomplete, incorrect or misleading;
(3) A legal right to obtain reasons for adverse decisions made regarding
an applicant's request for information under the FOIA
(4) A legal right to complain to the Ombudsman and to apply to the
High Court for Judicial Review to challenge adverse decisions made
under the FOIA.
Section 7 Statements
Section 7 (1) (a) (i)
Function and structure of the Meteorological Services Division
The Meteorological Services Division mission is to provide
meteorological information and advice consistent with international
standards towards the pursuit of national, scientific, social,
economic and cultural goals and sustainable development.
The Meteorological Services Division is a Division of the Ministry of the
Environment and Water Resources. It comprises a staff of fifty-five
(55) officers and is headed by a Director. The Meteorological Services
Division is divided into three (3) responsibility centers:
Details of Responsibility Centres
(1) Administration Centre:
The Administration Centre is responsible for the overall policy
direction of the Division. All clerical, financial and administrative
functions fall under this center, which is under the purview of the
(2) Applied Section:
This Section is headed by the Climatologist and has as its
responsibilities the dissemination of monthly climatological
information to relevant agencies both nationally and internationally.
Requests for climatological information from agencies, and
companies both nationally and internationally must be referred to
the Climatologist for a reply. The Climatologist is also responsible
for the functioning of the Rawinsonde office.
Both the Administration and Applied Section are housed in the
same building, which is located next to the Air Guard compound
Golden Grove Road South Piarco.
(3) Synoptic Office:
The Synoptic Office, which is located in the South Terminal building
at the Piarco Airport, is responsible for:
a) The analysis and forecast of weather systems
b) The dissemination of Public Weather Forecast to the general
public through the media houses.
c) Making of weather observations at Piarco and the dissemination
of these observations through the communication gateway to
the aviation community both nationally and internationally.
d) Creation and dissemination of aviation forecast to the
aviation community both nationally and internationally.
e) The issuance to the aviation community of significant weather
systems, which can negatively impact on aviation. These systems
include but are not limited to severe weather associated with
thunderstorms, volcanic ash clouds and tropical cyclones.
f) The issuance of bulletins to the public through the media
houses and to critical agencies directly, warning of rough
seas, severe weather and approaching tropical cyclones.
g) Outreach to the public through lectures and seminars.
Effect of functions on members of the public
The functions of the Meteorological Services Division have a profound
effect on the public through the public weather forecasts and bulletins
which are issued for rough seas, severe weather and tropical cyclones.
The latter warns the public about the impact of adverse weather systems
on their lives and it gives the public the opportunity to take preventative
measures to avoid personal or property damage. The public forecast,
which is issued daily, allows the public to plan their daily schedules
around expected weather events.
Companies, agencies make use of climatological data in the design of
buildings, drainage, infrastructural development and environmental
The public has no direct involvement in policy formation. Note that the
Meteorological Services Division is part of the Public Service and is there-
fore subject to any Government shift in policy, which itself may result
from public lobby.
Section 7 (1) (a) (ii)
Categories of Documents in the possession of the Meteorological
1. Files dealing with administrative support and General administrative
documents for the operations of the Meteorological Services Division.
2. Personnel files, which detail all staff appointments, job applications,
job specifications, promotions, transfers, resignations, deaths,
retirements, leave, vacation etc
3. Files dealing with the accounting and financial management function
of the Division.
4. Financial Records (cheques, vouchers, receipts, journals etc)
5. Files dealing with matters relating to the procurement of supplies,
services and equipment.
6. Cabinet Minutes pertaining to the functioning of the Meteorological
7. Analyzed weather charts, satellite photographs, software diskettes and CDs
8. Hourly and special reports, monthly and annual weather summaries,
monthly climate statistics.
9. Text books on environmental topics and related physical sciences.
Technical guides and manuals. Periodicals and journals
10. Files dealing with Circulars, memoranda, notices, bulletins, etc
Section 7 (1) (a) (iii)
Material prepared for publication or inspection
The public may inspect and/or obtain copies of the following material
between the hours of 8:00am to 4:00pm on normal working days at:
Meteorological Services Division
Rawinsonde Building, Next to Air Guard Compound, Old
Golden Grove Road South, Piarco.
Government of the Republic of Trinidad and Tobago
Updated Public Statement of the Meteorological Services Division,
Ministry of the Environment and Water Resources.
In Compliance with sections 7, 8 and 9 of
The Freedom of Information Act (FOIA) 1999
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