Home' Trinidad and Tobago Guardian : March 20th 2014 Contents Thursday, March 20, 2014 www.guardian.co.tt Guardian
• Video Tapes of weather systems
Publications -- Textbooks on Meteorology
Monthly Climate Summaries.
Section 7 (1) (a) (iv)
Literature available by subscription
This Section is not applicable.
Section 7 (1) (a) (v)
Procedure to be followed when accessing a document from the
Meteorological Services Division
How to Request Information:
Our policy is to answer all requests, both oral and written, for information.
However, in order to have the rights given to you by the FOIA (for
example, the right to challenge a decision if your request for information
is refused), you must make your request in writing. The applicant must,
therefore, complete the appropriate form (Request for Access to
Official Documents) available in our Library/Reception/Lobby etc.,
for information that is not readily available to the public.
[The request is to be made in writing and, where possible, on the
requesting organization's letterhead or with the requesting organization's
stamp. It may be posted, hand delivered or faxed. If it is e-mailed a
non-electronic copy must be provided upon agreement to fulfill request.]
To facilitate prompt handling of your request, please address it to the
Designated Officer of the Meteorological Services Division (see Section
7 (1) (a) (vi) for further details).
Details in the Request.
Applicants should provide details that will allow for ready identification
and location of the records that are being requested. If insufficient
information is provided clarification will be sought from the applicant.
If you are not sure how to write your request or what details to include,
communicate with our Designated Officer.
Requests not handled under the FOIA
(1) A request under the FOIA will not be processed to the extent that
it asks for information, which is readily available to the public, either
from this public authority or from another public authority, for
example, brochures, pamphlets, reports etc.
(a) TIME LIMIT
The FOIA sets a time limit of thirty (30) calendar days for determination
of your request for access to documents. If we fail to meet this deadline,
the FOIA gives you the right to proceed as though your request has
been denied. We will try diligently to comply with the time limit. If it
appears that processing your request may take longer than the statutory
limit, we will acknowledge your request and advise you of its status.
Since there is a possibility that requests may be incorrectly addressed
or misdirected, you may wish to call or write to confirm that we have
received the request and to ascertain its status.
We will determine whether to grant your request for access to
information as soon as practicable but no later than 30 days as
required by Section 15 of the FOIA. If a decision is taken to grant
access to the information requested, you will be permitted to inspect
the documents and/or be provided with copies.
Responding to your Request
The Meteorological Services Division is required to furnish copies of
documents only when they are in our possession or we can retrieve
them from storage. Information stored in the National Archives or
another storage center, will be retrieved in order to process your request.
"Prior to the commencement of the Freedom of Information Act, 1999
old records may have been destroyed. The granting of a request for
such documents may therefore be impossible. Various laws, regulations
and manuals give the time period for keeping records before they may
be destroyed. For example, The Exchequer and Audit Act, Chap. 69:01"
An applicant is entitled to copies of information we have in our
possession, custody or power. We are required to furnish only one
copy of a document. If we cannot make a legible copy of a document
to be released, we may not attempt to reconstruct it. Instead, we will
furnish the best copy possible and note its quality in our reply.
Please note we are not compelled to do the following:
(a) Create new documents. For example, we are not required to
write a new program so that a computer will print information in
the format you prefer.
(b) Perform research for you.
Fees and Refunds
The Freedom of Information Fees and Charges Regulations prescribe
the fees related to the search, retrieval and provision of documents.
You are entitled to receive the document/s within seven days of payment
of the relevant fee. If we fail to provide the information within the
seven days period you are entitled to a refund of the fees paid in addition
to free access to the document/s requested.
Section 7 (1) (a) (vi)
Officers in the Meteorological Services Division are responsible for:
(1) The initial receipt of and action upon notices under section 10,
(2) Requests for access to documents under section 13 and
(3)Applications for correction of personal information under
section 36 of the FOIA
The Designated Officer is:
Mr. Ezekiel Sampson
Rawinsonde Building, Golden Grove Road South, Piarco.
The Alternate Officer is:
Mr. Shakeer Baig
Forecast Office Old Terminal Building, Piarco International Airport, Piarco.
Section 7 (1) (a)(vii)
Advisory Boards, Councils, Committees, and other bodies
At this time there are no bodies that fall within the meaning of this
section of the FOIA.
Section 7 (1) (a) (viii)
Certain information may be readily accessed in our library. You may make
general enquiries to Mr.Ezekiel Sampson at telephone No. 669-5465/
The Library Room in the Meteorological Services Division is located at the
Rawinsonde Building,Golden Grove Road South Piarco,Piarco
The Library is open to the public from Mondays to Fridays between the
hours of 9:00am and3:00pm.
Policy of the Meteorological Services Division for provision of copies
of documents that are readily available to the public
You must provide your own paper, no fee will be charged.
No smoking, eating or drinking is allowed in the Library.
Section 8 Statements
Section 8 (1) (a) (ii)
Manuals on Regulations and Procedures at the Meteorological
Regulations pertaining to the duties of technical staff, weather
forecasters in particular.
Procedures to adhere to in the event of hurricanes/storms.
Section 9 Statements
Section 9 (1) (l)
Environmental Impact Statement
Severe weather advisories, watches and warnings -- issued when
This statement represents an update to the last published
METEOROLOGICAL SERVICES DIVISION (continued)
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